Privacy Policy
Last updated: November 14, 2026
This policy explains what information axisaffiliates.com (the "site") collects, why, who else receives it, how long we keep it, and what you can ask us to do with it. The site is run by Axis Affiliates LLC, a Georgia limited liability company ("Axis," "we," "us"). It covers this website and the free checks on it. Work we do for clients is covered by the written agreement we sign with each client.
Questions? Email Jerred@AxisAffiliates.com or call (706) 461-0121.
The short version
- We collect what you type into our forms and free checks, plus standard analytics.
- We use it to answer you, run the checks, and see which pages and ads work.
- We do not sell your personal information.
- A few service providers handle data for us. They are named below.
- Email us any time to see, correct, or delete what we have about you.
What we collect and why
Contact form and GEO audit request form
The contact form asks for your name, email, phone number, what you need, how you found us (optional), and a message. The GEO audit request form on our GEO page asks for your name, business name, website, email, and (optional) what customers search for. We use this to answer you, to prepare what you asked for, and to keep a record of the conversation. The forms run on Netlify Forms: Netlify stores each submission and sends us a copy by email. A hidden spam-trap field is also sent; real visitors leave it empty.
Free Google Visibility Check
On the home page you can type a business name, what the business does, and a town. Our server sends those words to the Google Maps Platform (Places API) to find the business's public Google listing and the top listings for that search, and shows you the result. To stop abuse, the server holds your IP address in temporary memory to limit each visitor to 6 checks an hour, and holds the result in temporary memory for up to 1 hour so a repeat check is fast. We do not write either one to a database or a file. The temporary memory is cleared when the server instance stops.
Free AI Visibility Check
On our GEO page and AI check page you can type a business name, the kind of business, and a city. Our server sends three customer-style questions built from those words (for example, "Who is the best plumber in Athens, GA?") to OpenAI, which answers with a live web search. It also sends the business name and city to the Google Maps Platform to find the business's website. We ask OpenAI not to store the requests in its stored-response feature; OpenAI may still keep API data for a limited time under its own policies, for example to monitor abuse.
We save in our hosting storage (Netlify): the check result, including the business name, kind, and city you typed, so the same check within 24 hours is answered without asking again; a hashed (coded) form of your IP address with the times of your checks, to limit each visitor to 3 checks an hour; and a count of checks per day. We do not save your IP address itself.
Analytics and advertising measurement
Every page loads Google Analytics 4 (measurement ID G-92BFD7L6RF) and the Google Ads tag (AW-16845523830) through Google's gtag.js. They set cookies and send Google information such as the pages you view, how you reached the site, your browser and device type, an approximate location from your IP address, and events we define. Our events are: that a visibility check ran and its summary (found or not, rank, score, or how many AI answers named the business), that an example was opened, that a form was sent (the form name and the "what do you need" choice, on the thank-you page), and that a review request was opened (described below). We do not send Google the text you type into a form or a check. The thank-you page after a form also reports a conversion to Google Ads, so we can see which ads lead to messages. Google may use this data as its own policies describe: How Google uses information from sites that use its services.
Booking a call
"Book a call" links open our scheduling page on Calendly, a separate site. What you enter there is collected by Calendly under Calendly's privacy notice, and Calendly sends us the booking details.
Review request pages
Some client businesses use a page we set up at /review/<business>/ to text their own customers a link to leave a Google review. The business owner types the customer's first name (optional) and mobile number. The page builds the text on the owner's phone and opens the phone's own Messages app; the owner sends it. The customer's name and number are not sent to Axis or saved by the page. The page saves the owner's edited message wording and a count of requests opened this month in the phone's browser storage (localStorage), and sends Google Analytics an event that names the business, not the customer.
Email and phone
If you email or call us, we keep the email, or our notes and the call record, to answer you and keep track of the work.
Hosting and basic logs
The site is hosted on Netlify. Like any web host, Netlify receives your IP address and browser details when you load a page, and keeps logs for security and operations. The site also saves your light or dark theme choice in your browser (localStorage) if you use the theme switch. Some pages show photos that your browser loads from Pexels (images.pexels.com), a free photo library, so Pexels receives your IP address and browser details when those pages load. Site editors sign in to the content editor at /admin/ through Netlify Identity; that applies only to people we invite.
Who receives your information
We share personal information only with these service providers, and only to run the site and the checks:
- Google Analytics and Google Ads (Google LLC): analytics, ad measurement, cookies.
- Google Maps Platform (Google LLC): the business details you type into either free check.
- OpenAI (OpenAI, L.L.C.): the questions built from your AI check entries.
- Netlify (Netlify, Inc.): hosting, form storage, server functions, and the storage for the AI check.
- Calendly (Calendly LLC): only if you book a call through our link.
- Pexels: your browser loads some of our photos from it, which shows it your IP address.
- Our email and phone providers, for messages you send us.
We may also disclose information when the law requires it, to protect our rights or someone's safety, or as part of selling or reorganizing the business (the new owner would be bound by this policy).
We do not sell your personal information, and we do not give it to anyone for their own marketing.
How long we keep it
| Information | How long |
|---|---|
| Form messages and emails | Up to 3 years after our last contact with you. If you become a client, for as long as we work together and then as long as tax and business-record laws require. |
| Google Visibility Check | Temporary server memory only: up to 1 hour for results, and only until the server instance stops for the hourly limit. |
| AI Visibility Check | A saved result is reused for 24 hours. Saved results, hashed IP records, and daily counts stay in our hosting storage until they are replaced or we clear them. Email us and we delete a record you ask about. |
| Google Analytics | No more than 14 months, the longest period Google Analytics allows for our account type. |
| Google Ads, Calendly, Netlify and Pexels logs | As each provider's own policy states. |
| Browser storage (theme, review page) | On your device until you clear it. |
Cookies and how to opt out
The cookies on this site come from Google Analytics and the Google Ads tag. They tell Google whether you visited before and which ad, if any, brought you here. You can:
- Install the Google Analytics opt-out browser add-on.
- Turn off personalized ads in Google's My Ad Center.
- Block or delete cookies in your browser settings. The site still works without them.
The site does not respond to "Do Not Track" browser signals.
Your choices and rights
You can ask us to tell you what personal information we have about you, to correct it, or to delete it. Email Jerred@AxisAffiliates.com with "Privacy request" in the subject line and tell us which email, phone number, or business name to look for. We may ask you to confirm the request comes from you. We answer within 30 days. We delete what we hold unless the law requires us to keep it (for example, tax records), and we will tell you if that is the case. To delete data held by Google, OpenAI, Netlify, or Calendly under their own policies, use the tools those companies provide.
Security
The site uses HTTPS. Access to form submissions and our accounts is limited to the people who run Axis. No system is perfectly secure, so please do not send passwords, payment card numbers, or other sensitive information through our forms.
Children
This site is for business owners. It is not directed to children under 13, and we do not knowingly collect information from them. If you believe a child has sent us information, email us and we will delete it.
Where the information is processed
We are based in Georgia, USA. Our service providers may process information in the United States and other countries.
Changes to this policy
If we change this policy, we update the "Last updated" date at the top of this page. If a change is significant, we will also note it on the site.
Contact
Axis Affiliates LLC
S Milledge Ave, Athens, GA 30601
Jerred@AxisAffiliates.com
(706) 461-0121
See also our Terms of Use.